Can people find your files when they download them?
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SUMMARY:
The file name that broke my heart (and what it taught me)Hey, how's it going? This week I "attended" two amazing virtual summits: Aligned AI Summit by Ruth Poundwhite and Now That's a Membership by Kate Philpot. I learned a ton and explored the incredible free resources these speakers offered. But then my organizer heart broke a little. One downloaded file was named: 6717f42996a5d_ShortFileNameHere.pdf (And yes, I anonymized the file name because I’m not here to shame anyone. However, those random letters and numbers did really start this file this way. Again, these women are amazing and I look up to them. We each have our strengths. Theirs collectively is AI and memberships, and mine is file organization.) Most files were better: "27 Secrets to XYZ.pdf" or "Welcome to XYZ Magnet.pdf" - but they were still missing something crucial. Task: Evaluate Your File Names (Both Ways)This week, I want you to look at file naming from both sides: Part 1: Files You Create for OthersLook at any downloadables, freebies, or resources you share. Do the file names include:
Instead of: "Ultimate Guide to XYZ.pdf" Try: "YourName Ultimate Guide to XYZ.pdf" Why? When someone's Downloads folder is stuffed full, all your files group together alphabetically. They see your name, remember you, and can find your stuff easily. Part 2: Files You DownloadWhen you download someone else's resources, do you rename them to fit your system? My system: "Speaker Name - Event Name - Resource Title.pdf" Example: "Kate Philpot NTAM Membership Secrets.pdf" This way, everything from the same person or event stays grouped together in your learning resources folder. Free Offer: Quick File Naming Audit (right here, right now)When creating content for people to download, ask these three questions:
Join My Organizing Membership - Perfect Timing for Q4!Speaking of file organization... we're approaching some powerful timing for getting organized: September 22nd brings both the New Moon AND the Autumn Equinox - double fresh start energy! Plus we're nearing the end of Q3, which means Q4 planning season is almost here. Now is the perfect time to get your digital files organized so you can enter 2026 planning season feeling prepared instead of overwhelmed. My membership includes:
Just $27/month - and you can start with a 7-day free trial. Don't let another quarter end with your files in chaos. Join us and finish 2025 strong! Join the Technically Eclectic Membership SUMMARY:
Here's to files we can actually find,
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Technically Eclectic
Hi Reader, Have you ever felt behind, but then when you check the facts, it's not as bad as you feared? I think sometimes my mind likes to be a bit dramatic. I've been feeling super horrible and guilty about not emailing you since winter. But then I checked my broadcasts: once in January, three times in March (hello if you joined from Adrienne's Go To Summit!), once in April, twice in May. Not the weekly email I'm aiming for, but far from going completely dark. The end of the school year has...
Hi Reader, Something I've been considering lately....If you had to disappear for a week, what would happen to your business? Would everything fall apart? Would your team know what to do? If so, that's not a staffing problem. That's a systems problem. (And most business owners I talk to give some version of that same answer -- even the ones who have been at this for years.) Here's what's actually going on in many businesses, and maybe yours: all the knowledge lives in your head. Where things...
Hi Reader, Can you believe it's already April? I'm so happy spring is here. I started thinking about my Q2 around the Spring Equinox, and now it's already upon us. But here's the thing: four days into a new quarter is not too late to plan it. It's never too late to plan this week, this month, or this quarter, no matter how far in you are. Vision without action is just dreaming. Action without vision is just busy work. You need both. So let's do this together. Step 1: Celebrate your Q1 wins...