SUMMARY:

• Task: Evaluate and improve your downloadable file names (and personal file naming system)
• Free Offer: File Naming audit (right here, right now)
• Paid Offer: Join my organizing membership for $27/month in time for the Get It Down week next week - perfect timing for the new moon, autumn equinox, and Q4 prep!

The file name that broke my heart (and what it taught me)

Hey, how's it going?

This week I "attended" two amazing virtual summits: Aligned AI Summit by Ruth Poundwhite and Now That's a Membership by Kate Philpot. I learned a ton and explored the incredible free resources these speakers offered.

But then my organizer heart broke a little.

One downloaded file was named: 6717f42996a5d_ShortFileNameHere.pdf

(And yes, I anonymized the file name because I’m not here to shame anyone. However, those random letters and numbers did really start this file this way. Again, these women are amazing and I look up to them. We each have our strengths. Theirs collectively is AI and memberships, and mine is file organization.)

Most files were better: "27 Secrets to XYZ.pdf" or "Welcome to XYZ Magnet.pdf" - but they were still missing something crucial.

Task: Evaluate Your File Names (Both Ways)

This week, I want you to look at file naming from both sides:

Part 1: Files You Create for Others

Look at any downloadables, freebies, or resources you share. Do the file names include:

• Your name or business name at the beginning?
• Clear description of what it is?
• Logical organization when grouped together?

Instead of: "Ultimate Guide to XYZ.pdf" Try: "YourName Ultimate Guide to XYZ.pdf"

Why? When someone's Downloads folder is stuffed full, all your files group together alphabetically. They see your name, remember you, and can find your stuff easily.

Part 2: Files You Download

When you download someone else's resources, do you rename them to fit your system?

My system: "Speaker Name - Event Name - Resource Title.pdf" Example: "Kate Philpot NTAM Membership Secrets.pdf"

This way, everything from the same person or event stays grouped together in your learning resources folder.

Free Offer: Quick File Naming Audit (right here, right now)

When creating content for people to download, ask these three questions:

1. Do my downloadable files start with my name/business?
2. Can someone tell what each file is just from the name?
3. Would all my files group together alphabetically?

Join My Organizing Membership - Perfect Timing for Q4!

Speaking of file organization... we're approaching some powerful timing for getting organized:

September 22nd brings both the New Moon AND the Autumn Equinox - double fresh start energy! Plus we're nearing the end of Q3, which means Q4 planning season is almost here.

Now is the perfect time to get your digital files organized so you can enter 2026 planning season feeling prepared instead of overwhelmed.

My membership includes:

• Monthly organizing challenges (like our last month’s Canva series and this month’s Get It Done week)
• Weekly group threads for questions and accountability
• A community of people who actually get why organization matters
• Direct access to me for your specific organizing questions

Just $27/month - and you can start with a 7-day free trial.

Don't let another quarter end with your files in chaos. Join us and finish 2025 strong!

​Join the Technically Eclectic Membership​

SUMMARY:

• Task: Evaluate and improve your downloadable file names (and personal file naming system)
• Free Offer: File Naming audit (right here, right now)
• Paid Offer: Join my organizing membership for $27/month in time for the Get It Down week next week - perfect timing for the new moon, autumn equinox, and Q4 prep!

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I'm curious - have you ever noticed messy file names when downloading resources? Do you rename files to match your own system? Or does it matter? Hit reply and let me know - I love hearing how other humans think about this stuff!

Here's to files we can actually find,

Allie, Technically Eclectic Digital organizer, technical writer, and mom of three boys

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